Terms & Conditions

Our Terms & Conditions

Please read these terms carefully before booking any travel services with AY Travel & Tours.

Licence No:

10072

IATA Code:

27352964

Last Updated: January 2025

Booking Confirmation

All bookings are subject to availability and will only be considered confirmed once the required payment has been received and a written confirmation has been issued by our team.

Customers are advised to carefully review all booking details upon receiving their confirmation and notify us immediately of any discrepancies.

Required Documents

Customers are responsible for providing all required travel documents, including valid passports, visas, identification cards, photographs, and any supporting documentation requested by airlines, embassies, or immigration authorities.

Failure to provide the necessary documents may result in delays, denied boarding, or cancellation of travel.

Passport Validity Requirements

It is the customer's responsibility to ensure that their passport meets the validity requirements of the destination country.

Many countries require passports to remain valid for at least six months beyond the intended date of travel.

We recommend verifying passport validity well before your departure date.

Visa Responsibilities

Visa requirements vary depending on your nationality and destination. While we may assist with the visa application process, the final decision rests solely with the relevant embassy or consulate.

We cannot guarantee visa approval and are not liable for delays, refusals, or any losses arising from visa-related decisions.

Customer Obligations

Customers are responsible for ensuring the accuracy of all personal information provided during the booking process.

They must comply with the laws, immigration regulations, customs requirements, and airline policies of all countries included in their travel itinerary.

Any costs resulting from incorrect information or non-compliance shall be the responsibility of the customer.

Travel Insurance Recommendation

We strongly recommend that all customers obtain comprehensive travel insurance prior to departure.

Travel insurance can provide valuable protection against unforeseen circumstances, including trip cancellations, medical emergencies, lost baggage, travel delays, and other unexpected events.

Itinerary Changes

Travel itineraries may be subject to changes due to airline schedules, weather conditions, operational requirements, government regulations, or other circumstances beyond our control.

We will make every reasonable effort to inform customers promptly of any significant changes and provide suitable alternatives whenever possible.

Check-in Requirements

Customers are responsible for arriving at the airport or departure point within the check-in time specified by the airline or service provider.

Failure to meet check-in deadlines may result in denied boarding, ticket cancellation, or additional charges, for which we cannot be held responsible.

Airline Policies

All flights are subject to the terms, conditions, baggage allowances, cancellation policies, and operational procedures of the respective airline.

Customers are encouraged to familiarize themselves with the applicable airline policies before travel, as these may differ between carriers and may change without prior notice.

Refund & Cancellation

Tour Cancellations

Customers may request the cancellation of their tour booking by contacting our customer support team in writing.

Cancellation charges may apply depending on the date of cancellation, supplier policies, and any non-refundable services already confirmed. We recommend informing us as early as possible to minimize cancellation fees.

Flight Cancellations

Flight cancellations and refunds are subject to the terms and conditions of the respective airline.

Any applicable cancellation charges, fare rules, or administrative fees imposed by the airline will be deducted from the refundable amount. We will assist you throughout the cancellation process and communicate the airline's refund decision promptly.

Hotel Cancellations

Hotel booking cancellations are governed by the cancellation policy of the respective hotel or accommodation provider.

Depending on the booking conditions, cancellation requests may incur partial or full cancellation charges. Refund eligibility will be determined according to the hotel's terms at the time of booking.

Visa Application Fees

Visa application fees, embassy charges, and service fees are generally nonrefundable once the application has been submitted or processing has commenced. Refunds will only be considered where permitted by the relevant embassy, consulate, or immigration authority.

Umrah Package Cancellations

Cancellation requests for Umrah packages are subject to the policies of airlines, hotels, transport providers, and other service partners involved in the package.

Applicable cancellation charges will be deducted before any eligible refund is processed. We encourage customers to review package terms carefully before confirming their booking.

Non-Refundable Services

Certain services, including promotional offers, special discounted packages, visa processing fees, travel insurance, and other supplier-designated non-refundable services, cannot be refunded under any circumstances.

These conditions will be clearly communicated at the time of booking whenever applicable.

Refund Processing Timelines

Once a refund request has been approved, we will initiate the refund process as soon as possible.

Refund processing times may vary depending on the payment method, banking procedures, airlines, hotels, or other third-party service providers.

Customers will be kept informed regarding the status of their refund whenever possible.

Bank Transfer Refunds

Refunds made through bank transfer will only be processed to the original bank account used for payment unless otherwise agreed in writing.

Customers may be required to provide accurate banking information to avoid delays.

Any bank charges or transaction fees imposed by financial institutions may be deducted from the refunded amount where applicable.

Contact Us

If you have any questions about these Terms & Conditions, please contact us.

Email

abdullahyamnahajjumrah@gmail.com

Phone

0339-5531092, 0339-5531094, 0339-5531096

Address

V-5 Markaz Hamilton Road, Raja Bazar, Rawalpindi, 75300